5/26 State Registration Updates

5/26 State Registration Updates

by Warren Shelton -

Registration and Mission Training Updates

Syberworks Updates: Registration has implemented a major improvement to the training enrollment workflow by removing waitlists from all Syberworks‑managed classes. System enhancements allow for easier editing of student information within the “user administration section.”

Why This Change Was Necessary

• Waitlists were originally tied to State/District caps, which no longer exist, making the wait list function outdated.

What’s Changing

• States and Districts can now directly mark learners as “confirmed” or “student cancelled,” eliminating the prior wait list step.
• Enrolled student information can now be edited in the user administration section of Syberworks.

Benefits

• Faster, more intuitive registration experience for the field.
• Reduced administrative burden for registration teams.

Next Steps

• Continued review of system behavior to ensure smooth implementation.

Other updates: Bulk IM guide mailing form has been sent for guide shipment for the rest of the year.  Due June 5th 

Self-Enroll Refreshers in AgLearn

• Enforcement, Investigation, and Analysis Officer (EIAO) Refresher (8 hours)
• PHIS Electronic Export (6 hours)
• Further Processing & Labeling Refresher (24 hours)
• In-Plant Safety Refresher Training (4 hours)
• Thermal Processing Refresher (8 hours)
• Ready to Eat Fundamentals (2 hours)
• DVMO (32 Hours)
• RTE/SS  (20 hours)

Self-Paced Public Health Veterinarian Refreshers
       1. PHV Refresher – Cattle (2 hours)
       2. PHV Refresher – Swine (2 hours)
       3. PHV Refresher – Sheep & Goats (2 hours)

Blog with links to each of these classes: https://fsistraining.fsis.usda.gov/mod/forum/discuss.php?d=20

Helpful Resources

• State IPP Help

• Class Information Site

• Training Calendar

• Syberworks Login

• IPP Help

CFL Contacts

➡️Tara Gershuny , Tara.gershuny@usda.gov

➡️Jennifer Webb , Jennifer.webb@usda.gov

➡️CFL Class Registration , Cfl.classregistration@usda.gov

Office of Investigation, Enforcement and Audit (OIEA)

Compliance Updates

➡️Thomas Collaro, Thomas.Collaro@usda.gov 

 

Component Six: Compliance

  • Compliance—State MPI program personnel perform surveillance activities and conduct investigations of meat and poultry products in intrastate commerce and take appropriate enforcement actions when adulterated or misbranded products enter intrastate commerce.
  • Recently attended the State audit for Utah.
  • In-commerce sampling – Reoccurring issue as it is difficult to find State-inspected beef ground at retail.
  • Is it better to conduct less sampling if you can test for all of the STECs?
  • Recall checks?
  • Does your state conduct recall effectiveness checks for FSIS-announced recalls?
  • Coordination with the applicable District Office?
  • Compliance and Investigation Division (CID) personnel is always willing to partner and collaborate with State colleagues.
  • Feel free to contact any of CID’s Senior Investigators, Supervisors, Deputy Regional Directors, or Regional Directors.
  • CID personnel appreciates the opportunity to discuss unusual situations or case files as you deem necessary.

Office of Management (OFO) 

LincPass User Updates

➡️Elizabeth Espinosa

LincPass Issuance Audit

Bottom Line Up Front (BLUF):

FSIS Physical Security is conducting an audit of all contractors and affiliates who are LincPass holders.

Key Points, Facts, Dates or Decisions:

• FSIS’ Administrative Services Division received a USDA-directed requirement to ensure all non-employees are attached to properly recorded contracts/agreements within Person Model.  Catch-all contract references are no longer allowed.  Currently all state employees are listed under the same “agreement”.
• Each state will be asked to provide a current roster of employees maintaining a LincPass.  Only LincPass holders are required to be entered into Person Model.  All others will be set to “Terminated”.
• States will be provided a spreadsheet to list all current LincPass holders.  The spreadsheet must be returned by June 26, 2026.

Point of Contact (POC): (Name, Email, & Phone Number)

Elizabeth Espinosa, elizabeth.espinosa@usda.gov, 301-569-1565

• For initial entry into Person Model (EmpowHR Non-Employee Processing), continue to contact Stephanie Kane.
• For Background Investigation questions and requests contact Spencer Caouette.
• LincPass sponsorship and shipping destinations must be sent to Elizabeth Espinosa when adjudication is completed.
• When an individual is identified for the state inspection program, they should be entered into PM immediately.  This will allow the employee to use either USAccess (preferred, free) or Fieldprints (alternative, upfront cost) for fingerprinting.
• When background investigation is completed and PERSEC has adjudicated, the sponsor can complete sponsorship and set a card shipping location.  At this point, if the user has not already attended a USAccess appointment for enrollment (fingerprinting), they can do so.
• The spreadsheet provided during the auditing process should be maintained with all current state inspection employees, and submitted to Elizabeth Espinosa whenever there are changes in name or address.
• When employees are terminated, notify Stephanie Kane and Elizabeth for removal from PM, with updated roster sheet.

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