PHIS Electronic Expo ...

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• Select section PHIS Electronic Export Certification Training Course

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  PHIS Electronic Export Certification Training Course

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  NOTE:  Please DO NOT click on the red "Log in" button in the upper right corner. Please proceed with the course from here.

  Course #9000

  This training course is available throughout the fiscal year. This course can be completed within approximately 6 hours total time at your own pace. We recommend you complete the course within 2 weeks of the date you begin.

   

  Once you have completed the training, please complete the course evaluation form located at the bottom of this page.

  After you have completed the course registration form, please open the Introduction presentation below to start the course and learn how to navigate the training system features.

  Click on the topics below in order to open the presentations covering background/overview information and step-by-step tutorials on how to perform the export tasks in PHIS. In the lower righthand corner of many slides, there are buttons which connect you to audio voice-overs and transcripts--use of these is entirely optional. You will also find key PHIS export references at the bottom of this page. 

  This training focuses on how to perform the Export Certification functions in PHIS as outlined in FSIS Directive 13,000.5. It covers how to perform the Export Certification task (CSI and PHV roles), approve or reject export applications, replacement certificates, and sign/print the export certificate. In addition, the review of the Form 9080-3 (Establishment Application for Export) in PHIS is covered. This course is updated to include changes made to the PHIS Export Certification function as outlined in recent FSIS Notices. You will find links to all the most recent FSIS Notices related to PHIS Exports in the "Resources" section at the bottom of this homepage.  

  *Disclaimer: The scenarios/examples used are for training purposes only and not inclusive of all importing country requirements. Some countries used in the examples may not yet be active in PHIS for export certification. There may be minor differences in the PHIS demonstration screens shown vs. the current PHIS live version due to ongoing enhancements. Always refer to the most recent Directives, Notices, and Export Library found on the FSIS website.

  Technical Support: Email CFLHelpDesk@usda.gov or call 1-833-ASK-OEED (1-833-275-6333), Mon-Fri from 8:30am - 6:00pm ET for assistance. Do not contact the FSIS CEC Service Desk if you need assistance with this training system.

  Technical Note:  Some modules contain tutorial videos. They should stream well if you have a strong internet connection.  However, if you are having problems with streaming (skipping, pausing, etc.), try running the videos from the links in the "Demonstration Videos" section at the bottom of this homepage, rather than from the links inside the modules.

   

  • Select activity Introduction to PHIS Export Certification Course

    

    Introduction to PHIS Export Certification Course Interactive Content
  • Select activity Future PHIS changes

    

    Future PHIS changes Page
• Select section Registration

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  Registration

  Please click here to complete the course registration form.  
• Select section 1. PHIS Electronic Export Certification: Overview, CSI and PHV Export Task Workflows

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  1. PHIS Electronic Export Certification: Overview, CSI and PHV Export Task Workflows

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  This section provides an overview and background information about Electronic Export Certification Steps in PHIS. The CSI only (no PHV signature required) and CSI/PHV (PHV signature required) Export Certification Task workflow steps are described in details.

  • Select activity 1-A: PHIS Export Certification - Overview/Background

    

    1-A: PHIS Export Certification - Overview/Background Interactive Content
  • Select activity 1-B: CSI Export Task Workflow (No PHV Signature required)

    

    1-B: CSI Export Task Workflow (No PHV Signature required) Interactive Content
  • Select activity 1-C: CSI and PHV Export Task Workflow (PHV Signature required)

    

    1-C: CSI and PHV Export Task Workflow (PHV Signature required) Interactive Content
• Select section 2. PHIS Export Task (part 1) - Overview, Schedule, Document, Approval, and Rejection

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  2. PHIS Export Task (part 1) - Overview, Schedule, Document, Approval, and Rejection

  This section provides an overview of the PHIS Export Certification Task steps and the PHIS steps to schedule the export task (review and approve or reject the 9060-6 application with both the CSI and PHV roles). The steps that CSIs and PHVs perform to apply a signature, print, upload, and complete the task are presented in the next topic (3. Applying Signatures).

  
  

  • Select activity 2-A: Overview of the Export Certification Task

    

    2-A: Overview of the Export Certification Task Interactive Content
  • Select activity 2-B: 9060-6 CSI Approval Steps - PHV signature required

    

    2-B: 9060-6 CSI Approval Steps - PHV signature required Interactive Content
  • Select activity 2-C: 9060-6 CSI Approval Steps - No PHV signature required

    

    2-C: 9060-6 CSI Approval Steps - No PHV signature required Interactive Content
  • Select activity 2-D: 9060-6 PHV Approval Steps

    

    2-D: 9060-6 PHV Approval Steps Interactive Content
  • Select activity 2-E: 9060-6 CSI Rejection Steps

    

    2-E: 9060-6 CSI Rejection Steps Interactive Content
• Select section 3. PHIS Export Task (part 2) - Applying Signatures, Printing, Scanning, Uploading, Task Completion

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  3. PHIS Export Task (part 2) - Applying Signatures, Printing, Scanning, Uploading, Task Completion

  PHIS will display one of the two different methods IPP use to sign export documents after the Approve and Sign button is selected. This section covers the second part of the Export Certification Task to sign, print, upload, and complete the task. Video step-by-step instructions are included to show how to do these steps in PHIS for each signature method.

  *Instructions regarding use of PHIS for Export Certification are frequently changing. Always refer to PHIS and the FSIS Export Library to determine the appropriate signature method for each importing country. Currently, none of the 149 countries active in PHIS require manual signatures on certificates printed on FSIS security paper (all require digital signatures on certificates printed on standard white paper). Therefore, there is no uploading of completed signed certificate packages into PHIS. However, this does not preclude that some countries may revert to manual signatures in the future, so be sure to stay current on the most recent FSIS Notices addressing export certification.

  • Select activity 3-A: Applying a Manual Signature (Pen)

    

    3-A: Applying a Manual Signature (Pen) Interactive Content
  • Select activity 3-B: Applying a Digital Signature

    

    3-B: Applying a Digital Signature Interactive Content
  • Select activity 3-C: Demonstration of "Delete Attachment" Function

    

    3-C: Demonstration of "Delete Attachment" Function Interactive Content

    This short module contains a series of screenshots demonstrating where you will find the new Delete Attachments function on the Approve and Sign page.  There is no audio, and it is not required that you check off this module to receive credit.  Refer to Notice 16-21 in the Resources section below.

  • Select activity Demonstration Video - Automatic Digital Signature

    

    Demonstration Video - Automatic Digital Signature File

    This video tutorial demonstrates the automatic application of a digital signature to a Phase 4 country (Bermuda).  Clicking on the link will open a dialogue box for you to save the file (PowerPoint) to your Desktop or another folder on your computer.  From there, you can open the file and view it in PowerPoint slideshow mode.

• Select section 4. Replacement Certificates

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  4. Replacement Certificates

  This section provides an overview of processing Replacement Certificates in PHIS and provides the step-by-step instructions on how to approve one in PHIS.

  • Select activity 4-A. Export Task for Replacement Certificates in PHIS - Overview

    

    4-A. Export Task for Replacement Certificates in PHIS - Overview Interactive Content
  • Select activity 4-B. 9060 Replacement Certificate Step-by-Step Task Review, Approval, and Rejection

    

    4-B. 9060 Replacement Certificate Step-by-Step Task Review, Approval, and Rejection Interactive Content
• Select section 5. 9080-3 Establishment Application for Export - Overview, Approval, Rejection

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  5. 9080-3 Establishment Application for Export - Overview, Approval, Rejection

  This section provides an overview of the 9080-3 Establishment Application for Export and also step-by-step instructions on how to approve or reject the application in PHIS. As you receive these applications in your establishments, bear in mind two very important points about the 9080-3:

  (a) Not every importing country requires exporters to submit a Form 9080-3 to certify eligibility. Check the Export Library to see whether or not it is required.

  (b) If it is required, and the establishment submits a 9080-3 for approval, carefully check to ensure the exporter has completed the form accurately, including attaching any required supplemental documents. These applications are routed all the way up to FSIS Headquarters for final approval, and incorrect applications may cause unnecessary delays in certifying eligibility.

  • Select activity 5-A. 9080-3 Application Overview

    

    5-A. 9080-3 Application Overview Interactive Content
  • Select activity 5-B. 9080-3 Application Approval Step-by-Step

    

    5-B. 9080-3 Application Approval Step-by-Step Interactive Content
  • Select activity AskFSIS Q&A - Approval Timeframe

    

    AskFSIS Q&A - Approval Timeframe File
  • Select activity 5-C. 9080-3 Application Rejection Step-by-Step

    

    5-C. 9080-3 Application Rejection Step-by-Step Interactive Content
• Select section PHIS Export Resources

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  PHIS Export Resources

  Key references related to PHIS Electronic Export Certification. Additional Notices will be issued in the future announcing new countries that are activated for PHIS export certification. You do not need to mark these as "Completed".

  • Select activity PHIS Exports Student Notebook, January 2025

    

    PHIS Exports Student Notebook, January 2025 File
  • Select activity FSIS Directive 13,000.5 - PHIS Export Certification

    

    FSIS Directive 13,000.5 - PHIS Export Certification File
  • Select activity FSIS Directive 13,000.5 - Attachment A (Digital Signature - Export Certificate)

    

    FSIS Directive 13,000.5 - Attachment A (Digital Signature - Export Certificate) File
  • Select activity FSIS Directive 13,000.5 - Attachment B (Digital Signature - Supplemental Documents)

    

    FSIS Directive 13,000.5 - Attachment B (Digital Signature - Supplemental Documents) File
  • Select activity FSIS Directive 9000.1 - Export Certification

    

    FSIS Directive 9000.1 - Export Certification File
  • Select activity PHIS Export Quick Reference Guide_June 2021

    

    PHIS Export Quick Reference Guide_June 2021 File
  • Select activity FSIS Notice 39-18 Link - Establishment Application For Export (FSIS Form 9080-3) - Expired notice but provided for historical reference

    

    FSIS Notice 39-18 Link - Establishment Application For Export (FSIS Form 9080-3) - Expired notice but provided for historical reference URL
  • Select activity FSIS Notice 39-18

    

    FSIS Notice 39-18 File
  • Select activity FSIS Notice 10-20 - Phase 3, Export Stamp, Security Paper (updated 03/13/20)

    

    FSIS Notice 10-20 - Phase 3, Export Stamp, Security Paper (updated 03/13/20) File
  • Select activity FSIS Notice 40-20 (08/24/2020)

    

    FSIS Notice 40-20 (08/24/2020) File
  • Select activity FSIS Notice 66-20 (12/09/2020)

    

    FSIS Notice 66-20 (12/09/2020) File
  • Select activity FSIS Notice 16-21 (04/14/2021)

    

    FSIS Notice 16-21 (04/14/2021) File
  • Select activity FSIS Notice 26-21 (07/09/2021)

    

    FSIS Notice 26-21 (07/09/2021) File
  • Select activity FSIS Notice 33-21 (08/20/2021)

    

    FSIS Notice 33-21 (08/20/2021) File
  • Select activity FSIS Notice 22-22 (04/25/2022)

    

    FSIS Notice 22-22 (04/25/2022) File
  • Select activity FSIS Notice 26-22 (05/25/2022)

    

    FSIS Notice 26-22 (05/25/2022) File
  • Select activity FSIS Notice 49-22 (09/15/2022)

    

    FSIS Notice 49-22 (09/15/2022) File
  • Select activity FSIS Notice 09-23 (02/17/2023)

    

    FSIS Notice 09-23 (02/17/2023) File
  • Select activity FSIS Notice 16-24 (05/20/2024)

    

    FSIS Notice 16-24 (05/20/2024) File
  • Select activity FSIS Notice 22-24 (06/27/2024)

    

    FSIS Notice 22-24 (06/27/2024) File
  • Select activity FSIS Notice 42-24 (10/11/2024)

    

    FSIS Notice 42-24 (10/11/2024) File
  • Select activity FSIS Notice 05-25 (02/26/2025)

    

    FSIS Notice 05-25 (02/26/2025) File
  • Select activity 9060-6 Application for Export Form (01/2020)

    

    9060-6 Application for Export Form (01/2020) File
  • Select activity 9060-5 Export Certificate (Sample)

    

    9060-5 Export Certificate (Sample) File
  • Select activity 9060-5A Product continuation page (sample)

    

    9060-5A Product continuation page (sample) File
  • Select activity 9060-5B Remarks continuation page (sample)

    

    9060-5B Remarks continuation page (sample) File
  • Select activity 9080-3 Establishment Application for Export Form

    

    9080-3 Establishment Application for Export Form File
  • Select activity Automatic Digital Signature Tutorial

    

    Automatic Digital Signature Tutorial URL

    Follow this link for a tutorial on how the digital signature is now automatically applied when the reviewing official clicks Approve and Sign.

• Select section Demonstration Videos

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  Demonstration Videos

  • Select activity 2-B: CSI 9060 Application Approval part 1

    

    2-B: CSI 9060 Application Approval part 1 File
  • Select activity 2-C: CSI 9060 Application Approval part 2

    

    2-C: CSI 9060 Application Approval part 2 File
  • Select activity 2-D: PHV 9060 Application Approval

    

    2-D: PHV 9060 Application Approval File
  • Select activity 2-E: Rejection 9060 by CSI

    

    2-E: Rejection 9060 by CSI File
  • Select activity 3-A: Manual Signature Step-by-Step Instructions

    

    3-A: Manual Signature Step-by-Step Instructions File
  • Select activity Apply the Automatic Digital Signature

    

    Apply the Automatic Digital Signature URL
  • Select activity 4-B: 9060 Replacement Application

    

    4-B: 9060 Replacement Application File
  • Select activity 5-B: Approval of the 9080-3 Application

    

    5-B: Approval of the 9080-3 Application File
  • Select activity 5-C: Rejection of the 9080-3 Application

    

    5-C: Rejection of the 9080-3 Application File
• Select section Course Completion and Evaluation

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  Course Completion and Evaluation

  Once you have completed the Course Evaluation below, simply close this course window ("X" in the upper right) to return to the course page on AgLearn. Check to see the circle to the right has a checkmark in it. Next, complete the quiz to receive credit.

  You may also click here to return to AgLearn, but you may be asked to log in again.

  • Select activity PHIS Export Certification - Course Evaluation

    

    PHIS Export Certification - Course Evaluation URL

    Please complete the course evaluation upon finishing the course. Don't forget to enter "PHISEE 9000" as the course name/number. We are continuously trying to improve the virtual learning experience and appreciate your responses and comments!